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Project Director for the CEO

Work Schedule/Days:  Day / Monday - Friday
Employment Type:  Full-Time
Location:  Office Park (1600) 
Requisition #:  42444

 

JOB SUMMARY

The Project Director manages the CEO office to ensure short and long-term goals and projects are accomplished according to extablished timeframes and budget parameters. This leader manages the planning, preparation, execution and documentation of key initiatives, events, and meetings for the CEO, Executive Team, and Board of Trustees.

JOB RESPONSIBILITIES*
  • Manage all activities of the CEO’s Office:
    • Ensure that CEO is fully prepared for all aspects of business meetings and events.
    • Proactively manage CEO’s calendar and priorities to leverage time most efficiently. Work with the assigned Executive Assistant to CEO to ensure accuracy, coordination, and prioritization of the calendar.
    • Support the CEO with integrated System calendar, Respond to emails and voice mails on behalf of the CEO. Handle and direct questions, concerns, and requests on behalf of CEO. Determine proper course of action and delegates follow up to the appropriate department to manage. Ensure that urgent issues are handled accordingly.
    • Partner with Internal Communication to develop internal and external communications as needed.
    • Serve as a liaison with senior leadership, ensuring information flow to and from the executive office, via all types of venues (correspondence, speeches, conferences, etc.).
    • Oversee the operations and budget of the executive office.
    • Serve as primary resource for all Governance matters in close coordination with General Counsel.
  • Executive Team support:
    • Maintain and foster strong trusting relationships with Executive Team and their administrative liaisons.
    • Establish and maintain annual Executive Team meeting schedule in conjunction with various department initiatives.
    • Coordinate distribution of meeting agendas and materials in advance of meetings and documents meeting minutes and follow-ups.
    • Track action items to ensure completion according to agreed upon timelines.
    • Ensure Executive Team performance goals are developed, documented, and monitored throughout the year.
  • Board of Trustees support:
    • Serve as the Assistant Corporate Secretary for Children's Healthcare of Atlanta Board of Trustees and its Affiliate Boards with oversight of governance process.
    • Partner with General Counsel to ensure annual requirements are met in accordance with bylaws and established governance policies.
    • Manage preparation for all Board meetings and ensures materials are posted before the meetings. Plan and organize Board Retreats.
    • Establishe and maintain annual meeting schedule, agendas, and coordination with all committees/subcommittees.
    • Serve CEO in Board planning, competency needs, and prospect lists.
    • Serve as point of contact for Board members. Distribute meeting materials and minutes.
    • Serve Board Chair and Governance Committee Chair to facilitate meeting schedules, content development, distribution, meeting logistics, and communications.
    • Develop orientation and ongoing training of Board members, facilitating governance process for all Board and committee meeting activities.
  • Special Projects:
    • Lead projects on behalf of the CEO working with Executive Team and leadership throughout organization.
    • Coordinate work streams across organization to ensure projects and strategies are threaded.
    • Conduct research on assigned projects and analyze data, processes, and systems related to assigned projects.
    • Develop, recommend, and implement action plans, oversees project teams, and other project management duties to ensure successful completion of assigned projects within specified timeframes.
    • Provide regular updates on project progress to CEO and Executive Team ensuring completion and desired results.
    • Prepare and/or contribute to preparation of presentations, speeches, and reports.  
EXPERIENCE*
  • A minimum of five years experience in healthcare, communications, or consulting, with progressively increasing responsibilities.
  • Must have experience directly supporting a CEO or senior most leadership at a large, complex organization. 
EDUCATION

Bachelor’s degree in business, healthcare administration, finance, or related field.

KNOWLEDGE SKILLS & ABILITIES*
  • Working knowledge of non-for-profit governance models and the healthcare industry.
  • Demonstrated excellent verbal and written communication skills used to develop CEO-level presentations.
  • Excellent organizational skills to proactively manage the CEO’s time, scheduling, priorities, goals, and management of Executive Team.
  • Demonstrated ability to interpret data into actionable insights that influence business decisions.
  • Demonstrated financial skills in budget preparation, business case development, and fiscal management.
  • High level of proficiency in use of Microsoft Office technology including Excel, Word, and PowerPoint.
  • Personal Attributes:
    • Strong executive presence—able to represent the CEO’s Office to senior-level external stakeholders.
    • Demonstrated ability to be influential with key internal and external stakeholders.
    • Highest level of partnering skills. Demonstrated ability to work collaboratively with employees at all levels.
    • Must be able to function in dynamic environment subject to impromptu changes in schedules, priorities, and project scope.
    • Proactive and planful—able to anticipate CEO needs weeks in advance and in the moment. Proven ability to creates and tracks detailed project plans.
    • The highest level of detail orientation—natural ability to ensure materials are developed at the highest quality with accuracy and precision.
    • Ability to remain calm and drive for results during high stress situations.
    • High level of drive, determination, and flexibility.Proven good judgment and discretion in dealing with sensitive and confidential information.
    • Excellent demonstrated judgement and diplomacy in working with diverse groups to address issues.
    • High aptitude for emotional intelligence and people management.
    • Unquestioned level of personal integrity and confidentiality.
    • Proven ability to build partnering relationships with senior executive team members and their offices.
       
PREFERRED QUALIFICATIONS*

A Master’s degree in Business Administration or Healthcare Administration is preferred.

CERTIFICATION SUMMARY

No certification or license required.

 

About Us:

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 27 neighborhood locations and a total of 638 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 70 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been ranked on Fortune magazine’s list of “100 Best Companies to Work For” for fourteen consecutive years and named one of the “100 Best Companies” by Working Mother magazine.  We offer a comprehensive compensation and benefit package that supports our mission, vision and values.  We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.  Connect to our mission of making kids better today and healthier tomorrow. 

Have questions about the recruitment process?  Check out What to Expect.

Address:  1600 Tullie Circle, Atlanta, GA  30329
Function:  Leadership/Management - Director/Senior Director


Nearest Major Market: Atlanta

Job Segment: Manager, Consulting, Pediatric, Project Manager, Healthcare Administration, Management, Technology, Healthcare