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Program Data Assistant - Pulmonary Hypertension Clinic at Egleston

Requisition #:  30348     
Name of Location:   Egleston

 

JOB SUMMARY

Provides administrative and database support to the assigned department. Acts as the liaison between the program, medical director, and other internal and external customers.

EDUCATION

  • High school diploma and two years of college

CERTIFICATION SUMMARY

  • No professional certifications required

EXPERIENCE*

  • Two years of experience in a related field

PREFERRED QUALIFICATIONS*

  • Healthcare background
  • Proficient in use of computer software, including Microsoft Word, PowerPoint, Access, and Excel

KNOWLEDGE SKILLS & ABILITIES*

  • Must be able to word process/type at the minimum rate of 60 words per minute and be able to produce documents that are both detailed and accurate
  • Must possess excellent communication, interpersonal, and organizational skills to work effectively with professional staff, medical staff, and all levels of management, and maintain confidential information
  • Must be able to function in a dynamic environment subject to impromptu changes in schedules and priorities
  • Must be able to manage schedules and calendars between campuses

JOB RESPONSIBILITIES*

  1. Assists with statistical and financial analysis as related to comprehensive program and its subparts.
  2. Assists the department and other team members, including the medical director, in establishing and maintaining an organized and efficient office and other related projects, including timely flow of information and reporting.
  3. Provides administrative support to the department, including preparing presentations, handling meeting logistics, disseminating reports, and maintaining program records.
  4. Participates, along with programming staff and other users, in overall database needs.
  5. Finalizes transcribed physician clinic notes/dictation letters to referring physicians and comprehensive program-related professionals as needed.
  6. Functions as a program resource for medical and clinical staff, managers, and visitors in the healthcare system.
  7. Maintains accurate and current filing system, and readily sets up and retrieves information as needed.
  8. Interacts with both internal and external customers to share information, provide direction, and represent the department.
  9. Orders office supplies and minor equipment as requested.
  10. Organizes and attends departmental meetings and multidisciplinary clinic as support staff.
  11. May assist with the intake process of new patient referrals.

SYSTEM RESPONSIBILITIES*

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.

 

Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.

 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

PHYSICAL DEMANDS*

Ability to lift up to 15 lbs independently not to exceed 50 lbs without assistance

Bending/Stooping - Occasionally (activity or condition exists up to 1/3 of time)

Climbing - Occasionally (activity or condition exists up to 1/3 of time)

Hearing/Speaking - Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.

Lifting - Occasionally (activity or condition exists up to 1/3 of time)

Pushing/Pulling - Occasionally (activity or condition exists up to 1/3 of time)

Sitting - Constantly (activity or condition exists 2/3 or more of time)

Standing - Occasionally (activity or condition exists up to 1/3 of time)

Walking - Occasionally (activity or condition exists up to 1/3 of time)

WORKING CONDITIONS*

No potential for exposure to blood and body fluids

 

 

Location Address:  1405 Clifton Road NE, Atlanta, GA  30322
Function:  Administrative/Clerical Supp - Administrative/Clerical Supp

 

Overview:

Children’s Healthcare of Atlanta is one of the largest pediatric clinical care providers in the country. We have a total of 638 licensed beds among our three hospitals and 28 neighborhood locations. We are home to the only Level 1 and 2 pediatric trauma centers in Georgia, and we treat about 60 percent of pediatric trauma patients in the state.

  • We are ranked as a top pediatric heart care and heart surgery program by US News & World Report.
  • Our 27-bed unit is one of the largest dedicated pediatric Cardiac Intensive Care Units (CICUs) in the Southeast.
  • We performed 634 cardiac surgeries in 2017. We are ranked No. 3 nationally in pediatric cardiac surgical and medical volumes.
  • Our Cardiac Stepdown Unit was recognized with a gold-level Beacon Award of Excellence. Our CICU was recognized with a silver-level Beacon Award of Excellence for nursing outcomes.
  • Our staff includes more than 50 pediatric cardiologists and three pediatric cardiothoracic surgeons.


Nearest Major Market: Atlanta

Job Segment: Clinic, Database, Medical, Clerical, Administrative Assistant, Healthcare, Technology, Administrative