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Lead Sponsored Research Finance Coordinator - Houston Mill

Work Schedule/Days:  Day / Monday - Friday
Employment Type:  Full-Time
Location:  Children's at Houston Mill 
Requisition #:  39927

 

JOB SUMMARY

To support the pre and post award business processes and award management procedures associated with Children’s grant/contract funded programs. Works with minimal supervision in performing job duties and responsibilities and obtains manager review and approval when necessary. To proactively identify, develop, update, and implement new pre and post award grants financial and administrative processes.

EDUCATION
  • Bachelor’s degree in accounting, business, or research administration or a health related field
CERTIFICATION SUMMARY
  • No professional certifications required
EXPERIENCE*
  • Seven or more years of experience in grants financial management or research administration, including at least three or more years’ experience with federal audits and compliance of grants (A133 or otherwise)
  • Customer service experience with MD/PhD research population is required
PREFERRED QUALIFICATIONS*
  • Master’s degree
  • Two years’ experience supervising staff
  • Certified Research Administrator (CRA) or equivalent
KNOWLEDGE SKILLS & ABILITIES*
  • Expert knowledge of regulatory requirement regarding pre and post award administration, familiarity with federal grant policies, procurement, and accounts payable/receivable
  • Proven expertise with spreadsheet, word processing, data base software, and internal information systems
  • Particular knowledge of Lawson Grants Management System, Qlikview, and Epic systems desired
  • Ability to work accurately in a high volume processing environment under pressure and on deadline
  • Proven ability for detailed work with high degree of accuracy in organization and financial record keeping
  • Strong analytical skills and problem solving techniques
  • Self-directed and motivated to work independently toward short and long term goals
  • Possess good communication, organization and interpersonal skills; excellent customer service skills required
  • Ability to initiate activities as well as support team processes as necessary
JOB RESPONSIBILITIES*

1. Serves as an instructor and mentor for pre- and post-award financial activities (30%).

  • Orients, supervises, and evaluates staff.
  • Coordinates educational activity requirements for role.
  • Assists with departmental policy and quality projects.
  • Collaborates with manager to incorporate system initiatives into departmental practices.
  • Authorizes invoice payment and activity number usage.

2. Oversees pre-award budget development and approval processing for a department, service line, or strategic focus area (SFA) (20%).

  • Develops and submits grant/contract proposals consistent with sponsor guidelines.
  • Routes budget proposals for approval.
  • Amends budget proposals as required and post-award activities.

3. Oversees post-award administration and processing for a department, service line, or SFA.  Assists department, service line, or SFA with administrative and financial activities associated with research or other sponsored projects (20%). 

  • Monitors grant/contract awards and expenditures.
  • Ensures expenditures are compliant with standards.
  • Prepares grant progress reports.
  • Conducts effort reporting activities independently.
  • Develops and implements systems to track study enrollment and invoicing needs for all studies and programs in assigned SFA.

4. Provides leadership, training, and assistance for work with Office of Sponsored Programs, Office of Grants Accounting, Foundation, and Government Affairs (as appropriate) to ensure awarded funds are prepared, processed, and managed appropriately (5%).

5. Functions as an Advanced user (super user) for all financial systems used to manage research financials, including Lawson Grants Management module, CTMS and Qlikview (5%).

  • Oversees post award financial activity reporting to investigators and leadership on a routine basis.

6. Processes and oversees expenses to grant accounts, obtaining necessary approvals; identifies and submits accruals and reclassifications independently (5%).

7. Serves as financial project manager to other departments/service lines, outside organizations, government agencies, and product representatives for grants, contracts, etc. (5%).

8. Prepares and oversees operational and statistical reports for management and sponsor representatives (5%).

9. Develops and maintains database of information for departmental/service line leadership, staff, and principal investigators (5%).

10. Serves as the lead contact for department level A-133 audit needs as necessary.

11. Performs other general administrative duties as required.

SYSTEM RESPONSIBILITIES*

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.

 

Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.

 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

PHYSICAL DEMANDS*
Hearing/Speaking - Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.
Standing - Not Present
Sitting - Constantly (activity or condition exists 2/3 or more of time)
Walking - Occasionally (activity or condition exists up to 1/3 of time)
Pushing/Pulling - Not Present
Climbing - Not Present
Bending/Stooping - Occasionally (activity or condition exists up to 1/3 of time)
Lifting - Occasionally (activity or condition exists up to 1/3 of time)
Ability to lift up to 40 lbs independently and greater than 40 lbs with assistance
WORKING CONDITIONS*
No potential for exposure to blood and body fluids

 

About Us:

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 27 neighborhood locations and a total of 638 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 70 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been ranked on Fortune magazine’s list of “100 Best Companies to Work For” for fourteen consecutive years and named one of the “100 Best Companies” by Working Mother magazine.  We offer a comprehensive compensation and benefit package that supports our mission, vision and values.  We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.  Connect to our mission of making kids better today and healthier tomorrow. 

Have questions about the recruitment process?  Check out What to Expect.

Address:  1547 Clifton Road NE, Atlanta, GA  30322
Function:  Research - Research