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Grad Medical Education Programs Manager

Work Schedule/Days:  Day / Monday - Friday
Employment Type:  Full-Time
Location:  Support II 
Requisition #:  60881



Works in partnership with academic administration and program directors to provide daily administrative oversight of the Graduate Medical Education programs at Children's Healthcare of Atlanta, including fiscal and operational management. Develops and oversees services that ensure effective and safe delivery of patient care and promote an overall safe environment at Children's Healthcare of Atlanta.

  • Bachelor's degree in Business, Healthcare, or related field or 5 years of work experience in business, healthcare, or related field
  • No professional certifications required
  • 3 years of experience in an educational or administrative capacity
  • NA
  • Knowledge of graduate medical education programs, requirements, and funding
  • Knowledge of the American Council on Graduate Medical Education core and individual program requirements
  • Strong verbal and written communication and presentation skills
  • Demonstrated success in program management, including ability to multitask, balance multiple priorities, and work independently
  • Strong interpersonal skills, including demonstrated experience in working collaboratively with groups or teams and employees at all levels within an organization
  • Must possess excellent customer service and community partnership development skills
  • Demonstrated problem-solving and analytical skills
  • Proficient in Microsoft Office
  • Demonstrated ability to effectively manage physician relationships
  • Must have reliable transportation for commuting between campuses
  1. Maintains all required information for continued accreditation and funding.
  2. Collects and maintains updated and accurate institutional program records and evaluations on all Graduate Medical Education program participants required for permanent recordkeeping and necessary reporting.
  3. Tracks program participants' rotations accurately for hospital accreditation and reimbursement needs. 
  4. Participates in institution or program site visits for continued accreditation.
  5. Manages operating budgets for Children's Healthcare of Atlanta Graduate Medical Education programs.
  6. Monitors funding allocations for participant salaries and maintains financial records for individual program funding.
  7. Participates in the annual Children's Healthcare of Atlanta Graduate Medical Education grant funding request and audit.
  8. Participates in the annual budget process.
  9. Ensures that institutional agreements are in place as needed.
  10. Manages process to maintain up-to-date affiliation agreements with academic institutions.
  11. Manages process to maintain letters of agreement or other appropriate agreements for offsite rotations.
  12. Provides program management for Children’s Healthcare of Atlanta sponsored fellowship programs.
  13. Facilitates the recruitment process with Program Director and Children’s Healthcare of Atlanta human resources departments.
  14. Manages process and acts as first point of contact for interested candidates.
  15. Supports Program Director in the development and execution of marketing and other program materials.
  16. Supervises the daily operations and logistics for program participants.
  17. Facilitates the onboarding and continuous support of all Children's Healthcare of Atlanta employed and affiliated trainees.
  18. Manages house staff orientation in conjunction with academic partners.
  19. Manages communication of pre-start requirements with academic partners.
  20. Maintains up-to-date web page and other communication vehicles with relevant information.
  21. Maintains standard operating procedure manual for Graduate Medical Education programs.
  22. Assists Graduate Medical Education committee to ensure compliance with American Council on Graduate Medical Education and Joint Commission requirements.
  23. Participates on institutional committees as requested.
  24. Participates in special projects and other duties as assigned.
  25. Responsible for all aspects of managing and leading a team including: interviewing, hiring, training, developing, directing work and processes, managing performance, recognizing, and rewarding employees.
  26. Mentor team members to encourage personal and professional growth.
  27. Encourage ongoing skill development by providing opportunities for continued education.

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.


Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.


The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

Bending/Stooping - Occasionally (activity or condition exists up to 1/3 of time)
Climbing - Not Present
Lifting - Occasionally (activity or condition exists up to 1/3 of time)
Pushing/Pulling - Occasionally (activity or condition exists up to 1/3 of time)
Sitting - Frequently (activity or condition exists from 1/3 to 2/3 of time)
Standing - Occasionally (activity or condition exists up to 1/3 of time)
Walking - Occasionally (activity or condition exists up to 1/3 of time)
Ability to lift up to 15 lbs independently not to exceed 50 lbs without assistance
Hearing/Speaking - Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.
Some potential for exposure to blood and body fluids


About Us:

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials.  We offer a comprehensive compensation and benefit package that supports our mission, vision and values.  We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.  Connect to our mission of making kids better today and healthier tomorrow. 

Have questions about the recruitment process?  Check out What to Expect.

Address:  1575 Northeast Expressway, Bldg 2, Atlanta, GA  30329
Function:  Administrative/Clerical Supp - Administrative/Clerical Supp

Nearest Major Market: Atlanta

Job Segment: Medical, Clerical, Manager, Program Manager, Healthcare, Administrative, Management, Records