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Executive and Physician Recruiting Coordinator

Work Schedule/Days:  Day / Monday - Friday
Employment Type:  Full-Time
Location:  Support I 
Requisition #:  64901

 

JOB SUMMARY

Provides administrative, logistical, and customer support to the Executive and Physician Recruiting teams, hiring managers, and candidates to ensure efficiency, accuracy, and the highest level of customer/candidate experience.

JOB RESPONSIBILITIES*

  1. Maintains calendars, appointment scheduling, and works with executive/physician recruiters to effectively manage time.
  2. Coordinates and confirms interview and travel schedules with candidates and hiring managers.
  3. Coordinates and manages recruiting events for executive candidates including managing interviewer handoffs and transporting candidates to various locations.  
  4. Drafts, sends and manages candidate correspondence/communications.
  5. Schedules/tracks background screen information to include: criminal/education verification, reference checks, and job assessments.
  6. Initiates and manages on-boarding process utilizing company’s applicant tracking system.
  7. Reviews all new hire paperwork for completeness, accuracy, and necessary signatures.
  8. Creates and distributes orientation roster and conducts new employee orientation check-in.
  9. Submits/processes sign-on bonuses and relocation reimbursements for approval and prepares written authorization for relocation to third-party vendor.
  10. Coordinates, edits, and distributes regularly scheduled recruiting reports.
  11. Coordinates, manages submission, and tracks payment of candidate travel and relocation reimbursements.
  12. Processes all third party invoices for payment and reconciles financial spending spreadsheets on a monthly basis.
  13. Partners with other Recruiting Coordinators and Executive Assistants to maximize the effectiveness and efficiency of time with leaders. 

EXPERIENCE*

  • Three years providing administrative support in a fast paced environment
  • Experience supporting senior level/executive leadership
  • Experience scheduling and coordinating multi-stakeholder, multi-site interview events
  • Experience working with a web-based applicant tracking system that incorporates on-line onboarding and job posting portals

EDUCATION

  • High school diploma or equivalent

KNOWLEDGE SKILLS & ABILITIES*

  • Ability to prioritize and manage a variety of tasks and meet deadlines
  • Ability to interface with a diverse mix of people, including senior leadership, and handle difficult situations with determination and a “can do” attitude 
  • Demonstrated verbal and written communication, organizational, and interpersonal skills
  • Excellent grammar, vocabulary, and annunciation
  • Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
  • Ability to research local venues for recruiting events and determine best options for executive and candidate experience while factoring cost value and return on investment   
  • Must be self-sufficient and able to work independently
  • Superior attention to detail and problem solving skills
  • Superior customer service and candidate experience approach
  • Ability to handle sensitive and confidential information appropriately

CERTIFICATION SUMMARY

  • No professional certifications required.

PREFERRED QUALIFICATIONS*

  • Bachelor’s Degree in Business or Human Resources strongly desired
  • Experience in a high touch corporate recruiting function or recruiting agency

SYSTEM RESPONSIBILITIES*

SYSTEM RESPONSIBILITIES*

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.

 

Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.

 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

 

About Us:

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials.  We offer a comprehensive compensation and benefit package that supports our mission, vision and values.  We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.  Connect to our mission of making kids better today and healthier tomorrow. 

Have questions about the recruitment process?  Check out What to Expect.

Address:  1575 Northeast Expressway, Bldg 1, Atlanta, GA  30329
Function:  Human Resources - Human Resources


Nearest Major Market: Atlanta

Job Segment: Recruiting, Physician, Administrative Assistant, Pediatric, Human Resources, Healthcare, Administrative