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Executive Assistant - Physician Practice Operations

Work Schedule/Days:  Day / Monday - Friday
Employment Type:  Full-Time
Location:  Office Park (1584) 
Requisition #:  37483



Provides executive-level administrative support for vice president/senior vice president roles.

  • High school diploma or equivalent
  • No professional certifications required
  • 4 years of administrative experience supporting vice president-level roles
  • Bachelor’s degree in Business, Healthcare, or related field
  • Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
  • Advanced computer skills including full suite of Microsoft Office and other Windows-based applications 
  • Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
  • Experience coordinating large-scale VP-level division and team meetings
  1. Maintains calendar, schedules appointments, and works with leader to manage time.
  2. Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
  3. Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
  4. Approves expense reports as assigned by leader.
  5. Screens incoming phone calls and manages relationship with outside vendors and internal staff.
  6. May serve on special projects, committees, or act as manager or department representative.
  7. Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
  8. Provides backup when other Executive Assistants are out or need assistance.
  9. Opens, distributes, reads/handles mail as requested or required.
  10. Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.


Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.


The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

Bending/Stooping - Occasionally (activity or condition exists up to 1/3 of time)
Climbing - Not Present
Lifting - Occasionally (activity or condition exists up to 1/3 of time)
Pushing/Pulling - Occasionally (activity or condition exists up to 1/3 of time)
Sitting - Constantly (activity or condition exists 2/3 or more of time)
Standing - Occasionally (activity or condition exists up to 1/3 of time)
Walking - Occasionally (activity or condition exists up to 1/3 of time)
Ability to lift up to 15 lbs independently not to exceed 50 lbs without assistance
Hearing/Speaking - Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.
No potential for exposure to blood and body fluids


Address:  1584 Tullie Circle, Atlanta, GA  30329 
Function:  Administrative/Clerical Supp - Administrative/Clerical Supp

Nearest Major Market: Atlanta

Job Segment: Administrative Assistant, Secretary, Clerical, Executive Assistant, Administrative