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Executive Assistant - Compliance

Work Schedule/Days:  Day / Monday - Friday
Employment Type:  Full-Time
Requisition #:  30011

JOB SUMMARY

Provides executive-level administrative support for vice president/senior vice president roles.

EDUCATION

  • High school diploma or equivalent

CERTIFICATION SUMMARY

  • No professional certifications required

EXPERIENCE*

  • 4 years of administrative experience supporting vice president-level roles

PREFERRED QUALIFICATIONS*

  • Bachelor’s degree in Business, Healthcare, or related field

KNOWLEDGE SKILLS & ABILITIES*

  • Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
  • Advanced computer skills including full suite of Microsoft Office and other Windows-based applications 
  • Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
  • Experience coordinating large-scale VP-level division and team meetings

JOB RESPONSIBILITIES*

  1. Maintains calendar, schedules appointments, and works with leader to manage time.
  2. Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
  3. Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
  4. Approves expense reports as assigned by leader.
  5. Screens incoming phone calls and manages relationship with outside vendors and internal staff.
  6. May serve on special projects, committees, or act as manager or department representative.
  7. Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
  8. Provides backup when other Executive Assistants are out or need assistance.
  9. Opens, distributes, reads/handles mail as requested or required.
  10. Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

SYSTEM RESPONSIBILITIES*

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.

 

Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.

 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

PHYSICAL DEMANDS*

Bending/Stooping - Occasionally (activity or condition exists up to 1/3 of time)

Climbing - Not Present

Lifting - Occasionally (activity or condition exists up to 1/3 of time)

Pushing/Pulling - Occasionally (activity or condition exists up to 1/3 of time)

Sitting - Constantly (activity or condition exists 2/3 or more of time)

Standing - Occasionally (activity or condition exists up to 1/3 of time)

Walking - Occasionally (activity or condition exists up to 1/3 of time)

Ability to lift up to 15 lbs independently not to exceed 50 lbs without assistance

Hearing/Speaking - Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.

WORKING CONDITIONS*

No potential for exposure to blood and body fluids

 

About Us:

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 28 neighborhood locations and a total of 638 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 70 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been ranked on Fortune magazine’s list of “100 Best Companies to Work For” for thirteen consecutive years and named one of the “100 Best Companies” by Working Mother magazine. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow. 

Have questions about the recruitment process?  Check out What to Expect.

Location:  Office Park (1711)  -  1711 Tullie Circle, Atlanta, GA  30329
Function:  Administrative/Clerical Supp - Administrative/Clerical Supp


Nearest Major Market: Atlanta

Job Segment: Administrative Assistant, Secretary, Clerical, Executive Assistant, Pediatric, Administrative, Healthcare