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Director, Occupancy and Space Management

Work Schedule/Days:  Day / Monday - Friday
Employment Type:  Full-Time
Location:  Support I 
Requisition #:  71126

 

JOB SUMMARY

The Director of Occupancy and Space Management is responsible for the management and efficient utilization of space across the Children’s real estate portfolio. This role has direct oversight and development of staff responsible for occupancy management, space database administration, CAD/CAFM systems, move/add/change (MAC) management, interior design, space planning, furniture coordination and leased real estate documentation and services. This role reports to Sr. Director, Planning, Design & Construction (PD&C).

JOB RESPONSIBILITIES*

  1. Provide strategic and tactical occupancy management and space planning solutions that meet the goals and objectives of Children’s and its internal clients.
  2. Develop occupancy management and space planning tools, processes, and solutions to support near and long term occupancy strategies and maximize the utilization of Children’s real estate.
  3. Build and manage space planning tools to collect occupancy data, forecast needs, report performance metrics, and provide occupancy scenario planning.
  4. Provide research, analysis, reporting, and interpretation of occupancy metrics; provide recommendations and proposed solutions to address occupancy needs.
  5. Develop master plans and road maps to solve for core occupancy needs over time.
  6. Implement office and space management strategies and tools including office and seating allocations, space optimization strategies, furniture reconfigurations, small and large moves, parking, CAFM systems and reporting, and other similar functions.
  7. Evaluate incoming workplace requests to support team in preparing tactical programming and plans for specific projects. Ensure space requests align with Children’s standards.
  8. Gather high level programming needs from internal clients and develop project requirements.
  9. Provide leadership and end-to-end accountability in the coordination and management of moves and occupancy data updates.
  10. Manage move requests and maintain occupancy information and space utilization.
  11. Provide portfolio information to support monthly business reviews, benchmarking initiatives, system requirements and ad hoc requests
  12. Collaborate with the team to ensure accuracy of occupancy data within the system of record.
  13. Oversee leased real estate department staff in the solicitation, contracting, and maintenance of all leased property documentation, taxes and budgeting.
  14. Oversee the management services/contract services for all leased holdings outside of our inpatient facilities.

EDUCATION

  • Bachelor’s degree in Architecture, Interior Design, or other related field

CERTIFICATION SUMMARY

  • No professional certifications required

EXPERIENCE*

  • 10+ years of experience in occupancy management and space planning functions, including at least 5 years in a leadership role
  • Experience leading, mentoring, coaching, and developing teams
  • Experience with space management technology solutions such as Archibus, Manhattan, Webcore, Planon, Accruent, or other integrated workplace management system (IWMS) solutions
  • Experience with CAD and CAFM related systems such as AutoCAD and BIM

PREFERRED QUALIFICATIONS*

  • Master’s degree and professional certification in architecture or interior design
  • Experience evaluating, sourcing, and implementing a space management technology solution
  • Experience managing leased real estate procurement, documentation, taxes and budgeting
  • Proven leader who can challenge status quo, introduce new and better ways of delivering results, make difficult decisions, and lead through change

KNOWLEDGE SKILLS & ABILITIES*

  • Excellent written and verbal communication skills
  • Strong organizational and analytical skills
  • Ability to communicate and influence at senior executive levels effectively, and to interact with vendors, clients, and associates at all levels
  • Ability to comprehend, analyze, and interpret data
  • Ability to solve complex problems involving multiple scenarios and identify the best available option
  • Able to create tools and processes which elevate team effectiveness, consistency, and client experience.
  • Able to organize, prioritize, lead, and execute numerus complex projects in parallel
  • Proficient with MS Office Suite (Excel, PowerPoint, Project, Visio)

SYSTEM RESPONSIBILITIES*

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.

 

Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.

 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

PHYSICAL DEMANDS*

Ability to lift up to 15 lbs independently not to exceed 50 lbs without assistance
Bending/Stooping - Occasionally (activity or condition exists up to 1/3 of time)
Climbing - Occasionally (activity or condition exists up to 1/3 of time)
Hearing/Speaking - Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.
Lifting - Occasionally (activity or condition exists up to 1/3 of time)
Pushing/Pulling - Occasionally (activity or condition exists up to 1/3 of time)
Sitting - Frequently (activity or condition exists from 1/3 to 2/3 of time)
Standing - Frequently (activity or condition exists from 1/3 to 2/3 of time)
Walking - Frequently (activity or condition exists from 1/3 to 2/3 of time)

WORKING CONDITIONS*

No potential for exposure to blood and body fluids

 

About Us:

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials.  We offer a comprehensive compensation and benefit package that supports our mission, vision and values.  We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.  Connect to our mission of making kids better today and healthier tomorrow. 

Have questions about the recruitment process?  Check out What to Expect.

Address:  1575 Northeast Expressway, Bldg 1, Atlanta, GA  30329
Function:  Leadership/Management - Director/Senior Director


Nearest Major Market: Atlanta

Job Segment: Manager, Pediatric, Database, DBA, Management, Healthcare, Technology