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Administrative Assistant - Surgical Services

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Date: Sep 12, 2017

Location: Atlanta, GA, US, 30342

Company: Children's Healthcare of Atlanta

Requisition #:  18844     
Name of Location:   Scottish Rite
Work Schedule:  Day
Employment Type:  Full-Time
Work Days:  Monday - Friday 

JOB SUMMARY

Provides administrative support for director or department.

EDUCATION

  • High school diploma or equivalent

CERTIFICATION SUMMARY

  • No professional certifications required

EXPERIENCE*

  • 2 years of administrative experience supporting director/senior director and their teams/departments

PREFERRED QUALIFICATIONS*

  • Bachelor’s degree in Business, Healthcare, or related field

KNOWLEDGE SKILLS & ABILITIES*

  • Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
  • Proficient in full suite of Microsoft Office and other Windows-based applications
  • Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes

JOB RESPONSIBILITIES*

  1. Maintains calendar, schedules appointments, and works with leader to manage time.
  2. Supports management staff or department by typing and editing correspondence, filing documents, scheduling appointments, and answering telephone (answering caller’s questions and providing requested information as necessary).
  3. Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
  4. Approves expense reports as assigned by leader.
  5. Screens incoming phone calls and manages relationship with outside vendors and internal staff.
  6. Serves on special projects, committees, or acts as manager or department representative as necessary.
  7. Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
  8. Acts as office administrator to order and stock supplies, perform record-keeping and/or cash reconciliation activities, act as liaison to other departments and/or vendors, take meeting minutes, and perform quality management functions as necessary.
  9. Processes all invoices for payment and reconciles the financial spending transaction listing on a monthly basis.

SYSTEM RESPONSIBILITIES*

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.

 

Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.

 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

PHYSICAL DEMANDS*

Bending/Stooping - Occasionally (activity or condition exists up to 1/3 of time)

Climbing - Not Present

Lifting - Occasionally (activity or condition exists up to 1/3 of time)

Pushing/Pulling - Occasionally (activity or condition exists up to 1/3 of time)

Sitting - Occasionally (activity or condition exists up to 1/3 of time)

Standing - Occasionally (activity or condition exists up to 1/3 of time)

Walking - Occasionally (activity or condition exists up to 1/3 of time)

Ability to lift up to 15 lbs independently not to exceed 50 lbs without assistance

Hearing/Speaking - Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.

WORKING CONDITIONS*

No potential for exposure to blood and body fluids

 

 

Location Address:  1001 Johnson Ferry Road NE, Atlanta, GA  30342
Function:  Administrative/Clerical Supp - Administrative/Clerical Supp

 

Overview:

Children’s Healthcare of Atlanta has been 100 percent dedicated to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 27 neighborhood locations and a total of 622 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been ranked on Fortune magazine’s list of “100 Best Companies to Work For” for twelve consecutive years and named one of the “100 Best Companies” by Working Mother magazine. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.  Connect to our mission of being Dedicated to All Better and impact the lives of hundreds of thousands of patients and their families each year.


Nearest Major Market: Atlanta

Job Segment: Secretary, Clerical, Pediatric, Administrative Assistant, Surgery, Administrative, Healthcare