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Administrative Assistant - Anesthesia at Egleston

Requisition #:  30209     
Name of Location:   Egleston

 

JOB SUMMARY

Provides administrative support for director or department.

EDUCATION

  • High school diploma or equivalent

CERTIFICATION SUMMARY

  • No professional certifications required

EXPERIENCE*

  • 2 years of administrative experience supporting director/senior director and their teams/departments

PREFERRED QUALIFICATIONS*

  • Bachelor’s degree in Business, Healthcare, or related field

KNOWLEDGE SKILLS & ABILITIES*

  • Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
  • Proficient in full suite of Microsoft Office and other Windows-based applications
  • Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes

JOB RESPONSIBILITIES*

  1. Maintains calendar, schedules appointments, and works with leader to manage time.
  2. Supports management staff or department by typing and editing correspondence, filing documents, scheduling appointments, and answering telephone (answering caller’s questions and providing requested information as necessary).
  3. Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
  4. Approves expense reports as assigned by leader.
  5. Screens incoming phone calls and manages relationship with outside vendors and internal staff.
  6. Serves on special projects, committees, or acts as manager or department representative as necessary.
  7. Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
  8. Acts as office administrator to order and stock supplies, perform record-keeping and/or cash reconciliation activities, act as liaison to other departments and/or vendors, take meeting minutes, and perform quality management functions as necessary.
  9. Processes all invoices for payment and reconciles the financial spending transaction listing on a monthly basis.

SYSTEM RESPONSIBILITIES*

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.

 

Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.

 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

PHYSICAL DEMANDS*

Bending/Stooping - Occasionally (activity or condition exists up to 1/3 of time)

Climbing - Not Present

Lifting - Occasionally (activity or condition exists up to 1/3 of time)

Pushing/Pulling - Occasionally (activity or condition exists up to 1/3 of time)

Sitting - Occasionally (activity or condition exists up to 1/3 of time)

Standing - Occasionally (activity or condition exists up to 1/3 of time)

Walking - Occasionally (activity or condition exists up to 1/3 of time)

Ability to lift up to 15 lbs independently not to exceed 50 lbs without assistance

Hearing/Speaking - Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.

WORKING CONDITIONS*

No potential for exposure to blood and body fluids

 

 

Location Address:  1405 Clifton Road NE, Atlanta, GA  30322
Function:  Administrative/Clerical Supp - Administrative/Clerical Supp

 

Overview:

Children’s Healthcare of Atlanta is one of the largest pediatric clinical care providers in the country. We have a total of 638 licensed beds among our three hospitals and 28 neighborhood locations. We are home to the only Level 1 and 2 pediatric trauma centers in Georgia, and we treat about 60 percent of pediatric trauma patients in the state.

  • We are ranked as a top pediatric heart care and heart surgery program by US News & World Report.
  • Our 27-bed unit is one of the largest dedicated pediatric Cardiac Intensive Care Units (CICUs) in the Southeast.
  • We performed 634 cardiac surgeries in 2017. We are ranked No. 3 nationally in pediatric cardiac surgical and medical volumes.
  • Our Cardiac Stepdown Unit was recognized with a gold-level Beacon Award of Excellence. Our CICU was recognized with a silver-level Beacon Award of Excellence for nursing outcomes.
  • Our staff includes more than 50 pediatric cardiologists and three pediatric cardiothoracic surgeons.


Nearest Major Market: Atlanta

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